INTRODUCTION
What is SuiteScan OCR – Vendor Bill Capture Processing for NetSuite ERP
It is manual bill entry of vendors that slow everything down.
Finance Teams waste time manually copying PDF data into NetSuite, it is monotonous, reliable, and does not add any real value.
SuiteScan corrects that.
And simply upload a PDF of a vendor bill. It reads it, extracts the important pieces of the information and adds the record of the Vendor Bill to NetSuite in seconds.
There are no unnecessary tools. No back-and-forth. No time wastage.
It is quick, error-free and integrated as part of your NetSuite workflow– thus leaving your team to give approvals, rather than entering information.
How It Works
Upload PDF invoices
Drag and drop your vendor bill PDFs, email them to a
designated inbox, or upload them directly in NetSuite.
AI reads and extracts key data
Our advanced OCR engine scans each invoice to capture essential details — vendor name, invoice number, date, amounts, line items, taxes, and more.
Validate and review
SuiteScan auto-matches vendor data with your NetSuite records
and flags mismatches or missing fields for review before processing.
Create Vendor Bill in NetSuite
Once validated, a fully populated Vendor Bill record is created in NetSuite — no manual entry, no scripts required.
Supports multiple formats
and bulk uploads.
A new program dedicated to giving back to society.
FEATURES
SuiteScan OCR – Smart Vendor Bill Data Capture for NetSuite
AI-powered OCR solution that automatically extracts data from PDF vendor bills and creates accurate transactions in NetSuite — saving time, reducing errors, and boosting efficiency.
Data extraction
Take advantage of a high-end AI that can safely extract important data in invoices and bills without any templates or hardcoding. Farewell manual data and welcome accuracy
Line level mapping
Header and line-item intricacy information are automatically captured. See that all the fields, such as cost, quantity, items, and others, are correctly mapped in NetSuite
Advises all vendor formats
Our OCR software supports changing layouts and files layouts regardless of the vendor. Erase the necessity to configure specifically or have format limitation.
Direct upload/email-inbox
Post vendor bills through file upload or directly mail them to your inbox which is integrated with NetSuite. An easier flow of the work and alternative input sources.
Built-in validation rules
Keep the mistakes out of the system. SuiteScan uses intelligent validation to provide clean, compliant data, at all times.
Broken-Free Integration
This is to say that when data flows into NetSuite, it flows in the form of records known as Vendor Bill and it does this automatically and in real time. No harm, optimal compatibility.
WHY CHOOSE SUITESCAN
Why SuiteScan?
It is possible to say that it is frustrating spending time on processing vendor bills manually in NetSuite, and this verge can be inaccurate and time-consuming. And that is where SuiteScan – our AI-powered Vendor Bill OCR comes to disrupt the game. Here’s how:
No time consuming line entry anymore. SuiteScan pulls the data out of your PDF vendor bills and loads the fully populated transactions right into NetSuite, eliminating up to 80 percent of the time processing bills.
Finance staff is relieved of their monotonous task of copying bill information by hand because SuiteScan will automatically do this. Simply Upload or email a bill – and its NetSuite-native OCR engine does the rest.
SuiteScan provides high quality, uniform data input that automatically alerts the user when there is a discrepancy, and will keep track with what is being edited, making your AP process quick and auditable.
Allow them to work on approvals, strategy and top pressure work. Also, the repetitive functions that SuiteScan gets rid of allow your team to do something worthwhile.
SuiteScan fits into your current NetSuite approval and workflow methodology – you do not have to adjust your operations to use SuiteScan. It perfectly integrates into your existing roles, permissions and custom validations.
FAQ
What is SuiteScan OCR, and how does it work?
SuiteScan OCR is an AI-powered tool that automates the entry of vendor bills into NetSuite. It extracts data from PDF files, validates it, and creates Vendor Bill records directly in your NetSuite environment—no manual data entry, no coding required.
Does SuiteScan support invoices from all vendors?
Yes, SuiteScan is designed to handle any vendor layout or invoice format. Our AI learns to adapt to different structures without needing custom templates or hardcoded rules.
What kind of data does it extract—just headers or line items too?
It captures both header-level and line-level details, including vendor name, date, PO number, items, quantities, rates, taxes, and more—mapped directly into the correct fields in NetSuite.
How do I upload or send bills to SuiteScan?
You can either upload PDFs directly or send them via email to a dedicated NetSuite-integrated inbox. Both methods are streamlined for easy team adoption.
Does it validate data before creating records in NetSuite?
Absolutely. SuiteScan applies built-in validation rules to check for errors, duplicates, and missing fields—ensuring clean, compliant data enters your system.
Will it integrate with our existing NetSuite instance?
Yes. SuiteScan was built exclusively for NetSuite, ensuring full compatibility with standard and custom configurations, including workflows, roles, and permissions.
How do I get started?
Click the “Request Demo” or “Download PDF” button on our site, and our team will connect with you to schedule a walkthrough and begin setup.
Get started
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